FAQ’s

2016 Biennial Convention

Frequently Asked Questions

 

Below are answers to some of the more popular questions concerning the upcoming convention. Should you have any other questions, please feel free to e-mail us at info@phialphatheta.org! See you in January!

 

How do I reserve a room at the Hilton?

Please visit http://phialphatheta.org/hotel-information or call the toll free number 1-800-782-4414.  Reference the code “PAT” for the group rate.

 

What is the group rate to receive the discounted hotel rate?

Our group rate is $144/night (plus 12.5% tax) for single and double occupancy. 

 

How much is hotel tax?

The 12.5% tax ($18) totals $162 per night.

 

How do I get from the airport to the hotel?

A taxi one way from Orlando International Airport is approximately $50.00.  Mears transportation also offers shuttle service from the airport to the Hilton for $19.00 one way or $37.00 round trip.

 

What time is check-in and check-out at the Hilton?

Check-in is 4 p.m. and check-out is 11 a.m.

 

On what days will panel sessions be held?

Panels will begin on Thursday, January 7, 2016 and run through Saturday, January 9, 2015.  In the event there is an overflow of presentations, the panels will conclude on Sunday, January 10, 2015 at noon.

 

When will a tentative schedule of events be available?

The TENTATIVE schedule can be found at the following link: 2016 Tentative Schedule

 

What are the requirements to present a paper at the 2016 Biennial Convention?

Students must be a member of Phi Alpha Theta.  The student must have the faculty advisor at his/her school approve and submit the paper. 

 

Can a member who has graduated present a paper and, if so, how do I submit my paper?

Yes.  As long as the person requesting to present a paper is a member, he/she can present a paper.  In this case, the member should fill out the “student portion” only of the student submission form and submit it directly to PAT headquarters at the following link: http://phialphatheta.org/student-paper-submission-form.

 

Can a student join Phi Alpha Theta sooner than the usual induction ceremony in order to present a paper at the convention?

Yes, if the student meets the membership requirements as referenced on our website (http://phialphatheta.org/membership-requirements), then the student may join in order to present a paper.   The faculty advisor MUST submit the student’s membership information and dues prior to the conference in order to be on the convention program.

 

How does a student submit a paper for presentation at the 2016 Biennial Convention?

Student paper submissions are made through the faculty advisor at your school.   Faculty advisors can submit student papers at the following link:

http://phialphatheta.org/student-paper-submission-form.

 

How does a faculty member submit a paper for presentation at the 2016 Biennial Convention?

Faculty members can submit a paper at the following link:

http://phialphatheta.org/faculty-paper-submission-form.

 

How does a faculty member volunteer to chair a panel?

Faculty members can volunteer to chair a panel at the following link:

http://phialphatheta.org/faculty-moderator-form.

 

Will AV equipment be provided at the conference?

Due to the exorbitant cost, we are unable to offer audio-visual equipment.   You are welcome to provide handouts to assist you in your presentation.  Each paper presenter is allotted 15 minutes and there will be three presenters per panel.   A question and answer period will follow after the papers have been presented.

 

Who must register for the conference?

Student paper presenters, faculty paper presenters and panel chair volunteers.

 

What is the registration fee for students?

Pre-registration is $120 through November 2, 2015.  Registration is $140 after November 2, 2015.

 

How much is faculty registration?

Pre-registration is $140 through November 2, 2015.  Registration is $160 after November 2, 2015.

  

Does registering guarantee me a hotel room?

No.  Registration to the conference is separate from the hotel reservation. 

 

Are meals included in the registration price?

No.  Meals are paid separate from the registration fee.  The “convention meal package” provides meals throughout the convention or you can pick and choose the individual meal events that you wish to attend.  Further information is available on our website at www.phialphatheta.org under the “Meetings” Menu and “Biennial Convention” Heading under registration.

 

My spouse is joining me at the convention.  Must he/she pay for the registration fee and meals?

A member’s spouse does not need to register for the conference.  However, if he/she wishes to attend any meal events, they must pay for their meals.

 

How do I find other students to split the cost of a room at the conference?

The best option would be to contact your faculty advisor to determine if other students attending the conference would be willing to split the cost of a room.

 

How do I become a delegate for my chapter?

Each chapter is allowed one delegate.  Normally, delegates are appointed by the chapter advisor.  Delegates must:  1. Submit a delegate credentials form signed by their chapter advisor, 2. Purchase the complete convention package (registration and complete meal package), 3. Sign in upon arrival and 4). Attend the Roll Call and Business Meeting (date to be determined).  Delegates that fulfill these responsibilities are eligible to receive a $100 reimbursement after the conference with the proper travel receipt.

 

When selecting my meals at the conference, how do I inform the Hilton of any food allergies?

Please email info@phialphatheta.org and use the subject line “PAT 2016 Biennial Convention – Food Request.”

 

What meals will be available at the convention and what do they cost?

Meal options and pricing can be found online at  2016 Phi Alpha Theta Biennial Convention Meals.

 

What is the cost of the complete meal package?

$149 (includes all meals)

 

Is there a dress code?

Business casual is suitable for all events.

 

How do I inform Phi Alpha Theta National Headquarters that I need special assistance at the conference?

Please email info@phialphatheta.org and use the subject line “PAT 2016 Biennial Convention – Special Assistance.”

 

Where can I purchase tickets for the Walt Disney World Theme Parks?

Tickets are available at a special convention rate through the WALT DISNEY WORLD® Resort directly. Click here for special pricing and to purchase tickets online.